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Over half of American businesses had to urgently implement an impromptu remote work structure to remain operational while doing their part to slow the spread of COVID-19. Because of this, office facilities are experiencing more random entries and exits, employees are handling sensitive company information outside of the workplace, and vacant buildings are more susceptible to theft. Here are 10 actions you can take to reduce your business’ vulnerabilities during these uncertain times.

BUILDING SECURITY

Most professionals are not working in the office during this crisis but essential employees may be required to access the building for certain assignments.  Follow these tips to avoid unauthorized entry and accidental lockouts:

1. Brief employees on the appropriate procedure for entering the building during the remote work mandate. Also provide a checklist for an exit process with items such as performing a walk-through to ensure the right lighting is on/off throughout building and verifying all valuable company property is secured in designated places.

2. Make sure access codes assigned to employees and contractors are updated (former people are removed) and verify that access rules are appropriate, such as allowed times and entry points.

3. Install a visible surveillance camera on the exterior of the building to help deter trespassers and thieves.

4. Leverage video management systems and video analytics solutions for remote monitoring.  This will help offset the reduction in patrols caused by shortages in staff at police departments and security companies from COVID-19.

5. Assign someone to periodically check for packages, and let your carrier know to put them in a hidden spot

CYBER SECURITY

Since the COVID-19 crisis began, phishing attempts have increased by 300% and cyber attackers are taking full advantage of remote workers and their information. Follow these cyber security basics to help prevent attacks:

6. Emphasize to all employees that any links from external and internal sources should be treated with extreme caution especially if they promise information related to COVID-19.

7. Use two-factor authentication (2FA) to ensure that any attempts to access an online system or file are authorized.

8. Keep company data on company approved computers. Do not use unauthorized personal machines or unsecured public networks to connect to your business applications and systems.

9. Keep your operating system, firewall, and anti-virus software updated. New patches are critical in protecting your system from any known vulnerabilities.

10. Do not externally post that the office is closed, either on the door or online unless absolutely necessary.

In these uncertain times, the security of your employees, sensitive information, and corporate property are more important than ever. If you need support protecting your business or moving to a remote workforce, then please contact our security experts at HSJ for a free consultation.